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2. The Accounting Department determines if a position is available. If a position is available, go to step #7. If a position is not available, the Department Head prepares a draft description of duties, responsibilities and minimum qualifications and submits same to the Accounting Dept.
3. From the draft description of duties, responsibilities and minimum qualifications prepared by the Department Head, the Accounting Dept. prepares a Duties Statement for the position and indicates the number of positions requested. After the Supervisor signs the Duties Statement, it is then submitted to the Suffolk County Department of Civil Service for classification (e.g., Competitive, Non-Competitive, Exempt or Labor), appropriate title verification or revision.
4. The Department of Civil Service returns the Duties Statement to the Accounting Department with the title indicated, the classification and the Duties Statement number.
5. If this is not a new title, go to step #7. If classified as a new title, the Supervisor notifies the CSEA President of the Town’s intent to create a new position and rate. The CSEA is given fifteen (15) days to meet with the Supervisor to discuss the new title and provide input on the salary rate for same.
6. The Town Board considers the input provided by the CSEA for the salary, then creates the position and sets the salary of same by resolution.
7. For positions classified as Competitive and full-time, the Accounting Dept. requests a “List of Eligible's” from the Department of Civil Service. For positions classified as Non-Competitive, Exempt or Labor, or for part-time or seasonal positions, a newspaper ad may be placed, but the Town Board must approve placement of the ad by resolution before the ad is placed.
8. Upon receipt of the “List of Eligible's” or after the due date for applications, the Accounting Dept. coordinates a date and time for interviews with the Department Head and Town Board members and secures the Conference Room for that date/time. The Accounting Dept. then canvasses the list, posts the position, maintains a list of responses and schedules interviews with prospective candidates.
9. The Department Head conducts the interviews along with those Town Board members wishing to participate.
10. Upon completion of interviews, the Department Head sends a written recommendation, utilizing a specific form, to the Accounting Department. The Accounting Dept. prepares a resolution for consideration to the Town Board. If it is learned during the interview process that there are less than three willing candidates for the position, the Department Head must go back to the Town Board and seek permission to make a provisional appointment. If permission is granted, return to step 8 for Accounting Department action, including returning the list, seeking permission from Civil Service for a provisional appointment, posting the opening and scheduling interviews.
11. The morning after the Town Board meeting, the Town Clerk’s Office notifies the Accounting Department of all Board approvals and subsequently forwards appropriate approved resolutions to the Accounting Department.
12. The Accounting Department then notifies the Department Head of any Board decisions pertaining to his department regarding personnel confirming the start date, position title and salary. In turn, the Department Head notifies the new employee of the Board’s action. The Accounting Department then sends a follow-up letter to the new employee with a packet of paperwork to be completed and sends letters of regret (to those who interviewed for the position but were not hired.)
Once an individual is Board approved for a position with the Town and all required paperwork is received by the Accounting Department, said employee’s information is entered in the computer system for payroll processing.
RETIREMENT ARREARS – Contact New York State Retirement System
CREDIT UNION – Contact Suffolk Federal Credit Union
GARNISHMENT – Contact garnishing agency
LIFE INSURANCE – Contact Mark Gagen of The Roy Reeve Agency at (631) 298-4700
RETIREMENT LOAN REPAYMENT – Contact the New York State Retirement System
PEOPLE DEDUCTION – Contact Union Representative
UNION DUES – Contact Union Representative
CSEA INSURANCE – Contact Union Representative
457 Deferred Compensation - Contact Mark Gagen at (631) 298-4700 or David Sarmir at (877) 677-3678 for information and assistance.
When a disaster strikes, the overall authority for directing emergency operations in the Town of Southold resides with the Town Supervisor/Emergency Preparedness Coordinator and the Chief of Police/Deputy Emergency Preparedness Coordinator.
If you must evacuate your home, because you live in an evacuation zone or you feel unsafe in your home, your first choice should be to stay with family or friends in a location outside the evacuation zone. This is where you will probably be most comfortable. Keep in mind that our shelters only provide emergency, short-term sheltering to the public. They do not provide adequate supplies of food, water and bedding, so individuals seeking shelter are encouraged to bring an Emergency Supplies Kit. An Emergency Supplies Kit could include items such as bottled water, snacks, prescription and emergency medication, extra clothing, pillows, blankets and other comfort items, hygiene supplies, and cash. See the Emergency Preparedness section of the Town’s website for more information.
In Laserfiche Click on “Land Preservation”Depending on type of project you are searching for, Click on “Development Rights Easements”, “Open Space”, or “Conservation Easements”If you know the Suffolk County Tax Map number of the parcel, you can search using the “magnifying glass” by typing in the SCTM number of the parcel (for example: 1000-123.-4-56.7 using dots & dashes as shown).If you know the name of the preservation project, you can search by clicking on the “SEARCH” line and entering name of project (for example: *Name* using asterisks before and after name as shown).Click on “Baseline” for documents and information related to the specific project. For example: closing information, recorded deed/easement, survey, aerial map will be found here.Click on “Legal Documents” for information supplied by the Town Clerk for that project.
Click on the link below to get to the Housing Department webpage.
The Silver Alert program offers an I.D. bracelet, free of charge, which is worn by the individual and contains a serial number inscription designed to identify the person who is missing so that he/she can be returned to the family member/caregiver.
To obtain a bracelet, Town residents may either stop at Headquarters and pick up a registration packet maintained in the Dispatch Center or click on the link below for the Suffolk County Police Department, go to Amber/Silver Alert, fill out the form online, attach a picture of the registrant, and return both via email.
Our Town residents registered in the Silver Alert Program will be entered into a Suffolk Countywide database and officers from throughout the county will have access to the database, through the S.C.P.D. Duty Officer, upon finding a registrant with his/her I.D. bracelet.
Suffolk County Police Department