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Accounting and Finance

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1. What is the Town’s procurement (purchasing) policy?

See Town of Southold Procurement Policy

2. How often are bills paid?

Bills are generally paid on a biweekly basis and only after formal approval by the Southold Town Board. Generally, Town Board meetings are held every other Tuesday, but this schedule may vary due to holidays and other conflicts. Please note that a Town of Southold Claim Voucher is required to be completed, signed, approved by the Department Head and submitted along with the invoice and supporting documentation. Southold Town Claim Voucher

3. What is the Town’s tax–exempt status?

As a political subdivision of the State of New York, the Town of Southold is exempt from all Federal and New York State sales, use and excise tax. For additional information, please contact the NYS Dept. of Taxation and Finance

4. How do I obtain the Town's Tax Exempt Certificate?

See link below Town of Southold Tax Exempt Certificate

5. What is the general process of filling an employment position?

1. The Department Head asks the Town Board if the Department can proceed with filling a position. Once permission is granted, the Department Head notifies the Accounting Dept. that a position needs to be filled.

2. The Accounting Department determines if a position is available. If a position is available, go to step #7. If a position is not available, the Department Head prepares a draft description of duties, responsibilities and minimum qualifications and submits same to the Accounting Dept.

3. From the draft description of duties, responsibilities and minimum qualifications prepared by the Department Head, the Accounting Dept. prepares a Duties Statement for the position and indicates the number of positions requested. After the Supervisor signs the Duties Statement, it is then submitted to the Suffolk County Department of Civil Service for classification (e.g., Competitive, Non-Competitive, Exempt or Labor), appropriate title verification or revision.

4. The Department of Civil Service returns the Duties Statement to the Accounting Department with the title indicated, the classification and the Duties Statement number.

5. If this is not a new title, go to step #7. If classified as a new title, the Supervisor notifies the CSEA President of the Town’s intent to create a new position and rate. The CSEA is given fifteen (15) days to meet with the Supervisor to discuss the new title and provide input on the salary rate for same.

6. The Town Board considers the input provided by the CSEA for the salary, then creates the position and sets the salary of same by resolution.

7. For positions classified as Competitive and full-time, the Accounting Dept. requests a “List of Eligible's” from the Department of Civil Service. For positions classified as Non-Competitive, Exempt or Labor, or for part-time or seasonal positions, a newspaper ad may be placed, but the Town Board must approve placement of the ad by resolution before the ad is placed.

8. Upon receipt of the “List of Eligible's” or after the due date for applications, the Accounting Dept. coordinates a date and time for interviews with the Department Head and Town Board members and secures the Conference Room for that date/time. The Accounting Dept. then canvasses the list, posts the position, maintains a list of responses and schedules interviews with prospective candidates.

9. The Department Head conducts the interviews along with those Town Board members wishing to participate.

10. Upon completion of interviews, the Department Head sends a written recommendation, utilizing a specific form, to the Accounting Department. The Accounting Dept. prepares a resolution for consideration to the Town Board. If it is learned during the interview process that there are less than three willing candidates for the position, the Department Head must go back to the Town Board and seek permission to make a provisional appointment. If permission is granted, return to step 8 for Accounting Department action, including returning the list, seeking permission from Civil Service for a provisional appointment, posting the opening and scheduling interviews.

11. The morning after the Town Board meeting, the Town Clerk’s Office notifies the Accounting Department of all Board approvals and subsequently forwards appropriate approved resolutions to the Accounting Department.

12. The Accounting Department then notifies the Department Head of any Board decisions pertaining to his department regarding personnel confirming the start date, position title and salary. In turn, the Department Head notifies the new employee of the Board’s action. The Accounting Department then sends a follow-up letter to the new employee with a packet of paperwork to be completed and sends letters of regret (to those who interviewed for the position but were not hired.)

Once an individual is Board approved for a position with the Town and all required paperwork is received by the Accounting Department, said employee’s information is entered in the computer system for payroll processing.

6. How do I get a job with the Town?

Openings for Town of Southold employment positions are posted on all Town bulletin boards. In most cases, the Town is required by law to hire from a Suffolk County Department of Civil Service “List of Eligible's” list for all competitively classified positions. Candidates should consult with Suffolk County Department of Civil Service to learn more about this process and for a listing of upcoming examinations and job specifications. Further information can be found on the Suffolk County Department of Civil Service website

7. When are Town employee’s paid?

Southold Town employees are paid on a bi-weekly basis which currently is every other Thursday.

8. When are employee time sheets due?

Employee time sheets are due the Monday after payday for inclusion on the following payroll.

9. What form is required to be paid for or to use accumulated Compensatory Time?

Use the Request for Use/Payment of Comp Time Form

10. When are employee benefit time sheets due?

Signed and approved employee benefit time sheets are due in the Accounting & Finance Department by the 10th day of the following month.

11. How do I change my Direct Deposit instructions?

Complete, sign and submit to the Town’s Accounting and Finance Department the Direct Deposit Form

12. How do I change my payroll deductions?

AGENCY SHOP DUES – Contact Union Representative

RETIREMENT ARREARS – Contact New York State Retirement System

CREDIT UNION – Contact Suffolk Federal Credit Union

GARNISHMENT – Contact garnishing agency

LIFE INSURANCE – Contact Mark Gagen of The Roy Reeve Agency at (631) 298-4700

RETIREMENT LOAN REPAYMENT – Contact the New York State Retirement System

PEOPLE DEDUCTION – Contact Union Representative

UNION DUES – Contact Union Representative

CSEA INSURANCE – Contact Union Representative

457 Deferred Compensation - Contact Mark Gagen at (631) 298-4700 or David Sarmir at (877) 677-3678 for information and assistance.

13. How do I change my Federal tax withholdings?

You should update your tax information by completing form W-4 so that the Town can calculate the correct amount of tax to withhold from your pay. If you do not, your default Federal status will be single with 0 allowances. Income tax is withheld from your wages based on marital status and the number of allowances claimed. You may also specify that an additional dollar amount be withheld. You can update your tax information anytime your tax situation changes and you choose to have more, or less, tax withheld by completing and submitting form W-4 to Payroll. Whether you are entitled to claim a certain number of allowances or exemptions from withholding is subject to review by the Internal Revenue Service (IRS). The Town may be required to send a copy of your form to the IRS upon their request. Form W-4

14. How do I change my New York State payroll tax withholdings?

You should update your tax information by completing form IT-2104, so that the Town can calculate the correct amount of tax to withhold from your pay. If you do not, your default NY State status will be single with 0 allowances. Income tax is withheld from your wages based on marital status and the number of allowances claimed. You may also specify that an additional dollar amount be withheld. You can update your tax information anytime your tax situation changes and you choose to have more, or less, tax withheld by completing and submitting form IT-2104 to the Town. Whether you are entitled to claim a certain number of allowances or exemptions from withholding is subject to review by NY State. The Town may be required to send a copy of your form to NY State upon their request. NY Form IT2104

15. How do I learn more about the NYS Retirement System?

Visit the New York State Retirement System website.

16. How do I obtain a copy of the Town’s Employee Handbook?

See link below Employee Handbook

17. How do I obtain a copy of the Town’s collective bargaining agreement with CSEA?

See link below Town of Southold CSEA Agreement.

18. How do I obtain a copy of the Town’s collective bargaining agreement with the PBA?

See link below Town of Southold PBA Agreement

19. How do I obtain a copy of the Town’s audited Financial Statements?

See link below Most Recent Financial Statements

20. What are the Town’s Budget procedures?

The head of each administrative unit of the Town is required to file detailed estimates of revenues (other than real property taxes) and expenditures for the next fiscal year with the budget officer (Supervisor) on or before August 15th. Estimates for each fire district situated within the Town must also be filed with the budget officer by this date. After reviewing these estimates, the budget officer prepares a tentative budget which includes his recommendations. A budget message explaining the main features of the budget is also prepared at this time. The tentative budget is filed with the Town Clerk not later than the 30th of September. Subsequently, the Town Clerk presents the tentative budget to the Town Board at the regular or special hearing which must be held on or before October 5th. The Town Board reviews the tentative budget and makes such changes as it deems necessary and that are not inconsistent with the provisions of the law. Following this review process, the tentative budget and such modifications, if any, as approved by the Board become the preliminary budget. A public hearing, notice of which must be duly published in the Town's official newspaper, on the preliminary budget is generally required to be held on the Thursday immediately following the general election. At such hearing, any person may express his opinion concerning the preliminary budget; however, there is no requirement or provision that the preliminary budget or any portion thereof be voted on by members of the public. After the public hearing, the Town Board may further change and revise the preliminary budget. The Town Board, by resolution, adopts the preliminary budget as submitted or amended no later than November 20th, at which time, the preliminary budget becomes the annual budget of the Town for the ensuing fiscal year. Budgetary control during the year is the responsibility of the Supervisor who is assisted in this area by the Town Comptroller. However, any changes or modifications to the annual budget including the transfer of appropriations among line items almost always must be approved by resolution of the Town Board.

21. How do I obtain a copy of the Town’s most recent adopted budget?

Click Most Recent Town of Southold Budget

22. What is the Town’s investment policy?

Pursuant to State law, including Sections 10 and 11 of the General Municipal Law (the "GML"), the Town is generally permitted to deposit moneys in banks or trust companies located and authorized to do business in the State. All such deposits, including special time deposit accounts and certificates of deposit, in excess of the amount insured under the Federal Deposit Insurance Act, are required to be secured in accordance with the provisions of and subject to the limitations of Section 10 of the GML. The Town may also temporarily invest moneys in: (1) obligations of the United States of America; (2) obligations guaranteed by agencies of the United States of America where the payment of principal and interest are guaranteed by the United States of America; (3) obligations of the State of New York; (4) with the approval of the New York State Comptroller, in tax anticipation notes or revenue anticipation notes issued by any municipality, school district, or district corporation, other than those notes issued by the Town, itself; (5) certificates of participation issued in connection with installment purchase agreements entered into by political subdivisions of the State pursuant to Section 109-b(10) of the GML; (6) obligations of a New York public benefit corporation which are made lawful investments for municipalities pursuant to the enabling statute of such public benefit corporation; or (7) in the case of moneys held in certain reserve funds established by the Town pursuant to law, in obligations of the Town. All of the foregoing investments are required to be payable or redeemable at the option of the owner within such times as the proceeds will be needed to meet expenditures for purposes for which the moneys were provided and, in the case of obligations purchased with the proceeds of bonds or notes, shall be payable or redeemable in any event, at the option of the owner, within two years of the date of purchase. Unless registered or inscribed in the name of the Town, such instruments and investments must be purchased through, delivered to and held in custody of a bank or trust company in the State pursuant to a written custodial agreement as provided by Section 10 of the GML. The Town Board has adopted an investment policy and such policy conforms with applicable laws of the State governing the deposit and investment of public moneys. All deposits and investments of the Town are made in accordance with such policy.

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Anti-Bias Task Force

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1. What is the Anti-bias Task Force?

The ABTF promotes and advocates heterogeneity, rapport, and acceptance on the North Fork. "As the town of Southold is enriched by the diversity of its population," read the 1995 resolution, "no form of bias, bigotry, or prejudice is acceptable in Southold." Consequently "an affirmative program of anticipating and reducing intergroup tensions, promoting community harmony, and fostering respect and tolerance is in the best interests of Southold Town." Cordiality plus a spirit of pulling together are thus both essential and welcomed. Therefore, "the goal of the Southold Town Anti-bias Task Force is to plan and implement programs to promote intergroup harmony, reduce prejudice, foster respect and tolerance, and shall advise the Town Board on the appropriate responses to bias-related issues and incidents whenever necessary."

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Assessors

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1. How and when do I apply for exemptions?

The exemption forms can be picked up in the Assessors’ Office or you can give the office a call at (631)765-1937 and they will mail them to you. You may also download the forms from the website. The deadline for filing exemptions each year is March 1st. For forms click here.

2. I am planning to build (or make addition to) my residence. Is there a way of calculating the tax consequences?

Yes, contact the Assessors Office and an estimate will be done for you. A copy of the blueprints will be helpful when calculating the estimate.

3. I have lost the deed to my property, how can I replace it?

See link below for instructions.

Additional Information...

4. I need copies of surrounding property record cards, are they available?

Fill out the FOIL request at the Town Clerk’s Office or on our website. Allow up to 5 business days for our office to have your request ready for you. You are permitted only 4 property cards per day. There is a 25 cent charge for each side of the property record card.
Request for Pubic Records.

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Assessors - Exemption Qualifications

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1. Alternative Veterans’ Exemption

•Honorable discharge and have served during a period of war. Requires a copy of your DD-214 (discharge paper)

Additional Information...

2. Cold War Veterans’ Exemption

•Honorable discharge. Requires a copy of your DD-214 (discharge paper)

Additional Information...

3. Clergymen Exemption

•Call the Assessors’ Office at 631-765-1937 for information

Additional Information...

4. Senior Citizen Exemption

• Must be legal (primary) residence of all owners
• 65 years or age or over
• Maximum combined gross income for 2021 should be less than $58,400.
• Minimum of one year residency of property
• New in 2019: The Senior Citizen’s Exemption Application no longer serves as the application for the Enhanced STAR Exemption. Click here Senior Citizen’s/Enhanced STAR for detailed instructions.

Additional Information...

5. Basic STAR Exemption

• Must be the primary residence 
• Income of less than $250,000
• If you currently receive the Basic STAR Exemption and your income is between $250,000 and $500,000, the program is changing for you. If, eligible, you will now receive a check for the STAR credit instead of the reduction on your tax bill–see the Assessors page under “STAR Credit” for details.
• New Applicants beginning 3/2/2015 must register with New York State Department of Taxation and Finance - see the Assessors Page under “STAR Credit” for details.

6. Enhanced STAR Exemption

• Must be the primary residence 
• 65 years of age or over
• Maximum combined income of $93,200 or less. (2021 Federal Adjusted Gross minus taxable IRA)
• New in 2019 when submitting an Enhanced STAR Application you must provide the RP-425-IVP form. (Income Verification Program).
• New Applicants beginning 3/2/2015 must register with New York State Department of Taxation and Finance - see the Assessors Page under “STAR Credit Program” for details.

Additional Information...

7. Persons with Disabilities and Limited Income Exemption

•Must be the primary residence
•Proof of Disability
•Maximum combined gross income for 2022 should be less than $58,400.

Additional Information...

8. Agricultural Exemption

• Minimum of 7 acres
• Two years of income with a average gross sales of $10,000
• Must be agricultural production for two years
• Documents Required:
  • Soil & Water Conservation Worksheet and Map
  • 2 years of income information
  • Lease if applicable

Additional Information...

9. Non-Profit Organization Exemption

• Call the Assessors’ Office at 631-765-1937 for information

10. Volunteer Firefighter and Ambulance Worker Exemption

•Active Member with at least 5 years of service
•Retired with more than 20 years of active service

Additional Information...

11. Business Investment Exemption

Call the Assessors’ Office at 631-765-1937 for information

Additional Information...

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Code Enforcement

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1. How do I file a complaint?

• Online Complaint Form, which may be submitted 24 hours a day, 7 days a week; or
• In person at the Town Attorney’s Office during the hours of 8 a.m. through 4 p.m. Monday through Friday; or
• By telephone by calling 631-765-1939 during the hours of 8 a.m. through 4 p.m. Monday through Friday.

2. How are complaints handled?

Once a complaint is filed an investigation of the complaint is made. The officer may make an inspection of the location in question, reviews documents in the Town files, and seek corroboration that a violation does in fact exist. In the event a violation is discovered, notice is sent to the owner of the property or the person legally responsible for addressing the violation. At the discretion of the Code Enforcement Officer, the owner/responsible party may be provided a reasonable period of time to correct the violation if warranted and if the nature of the violation allows for compliance.

3. What if the person fails to comply with Code Enforcement’s directives?

The Code Enforcement Officer may issue an appearance ticket which will be heard in Southold Town Justice Court. In such cases, the town will seek remediation of the violation and/or fines or imprisonment if warranted.

4. Does the Office of Code Enforcement handle violations of the Town’s Wetlands and Shoreline and/or Coastal Erosion Hazard Area Code?

No. Any complaints regarding wetlands violations should be directed to the Southold Police Department Marine Division at (631) 765-2600.

5. Does the Office of Code Enforcement handle cases of construction without a building permit

In some cases, yes, but any questions regarding the status of a building permit or complaints regarding construction without a valid building permit should be directed to the Southold Town Building Department at 631-765-1802.

6. What if an incident takes place outside of normal town business hours?

If an alleged violation of the Town Code occurs outside of normal Town business hours the online complaint form should be used and a Code Enforcement Officer will be dispatched to investigate.

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Community Housing Fund

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1. What is the Peconic Bay Region Community Housing Act?

The Peconic Bay Region Community Housing Act allows each of the five East End towns to create a dedicated Community Housing Fund (CHF) to assist with affordable housing initiatives.

2. How is the Community Housing Fund financed?

• The primary source of funding are revenues derived from a 0.5% real estate transfer fee paid by the purchaser – not the seller - similar to the Community Preservation Fund transfer fee.
• The Fund is not financed from property taxes.
•  All revenues received by the Town from the repayment of a Community Housing Fund loan will be deposited back into the fund.

3. Are there exemptions from paying the real estate transfer fee?

• The exemption will be $200,000 on properties of $2 million or less. 
• Certain first-time homebuyers (depending on their household income and the purchase price of the property) are exempt from paying the transfer fee.

4. What is Community Housing?

A variety of housing opportunities for individuals and families of various economic means. According to the act, the term “Community Housing” encompasses income limits associated with affordable housing and also includes higher income brackets that don't typically qualify for housing assistance.

5. How can the Community Housing Fund money be used?

• financial assistance to first-time homebuyers as a grant or loan 
• acquisition of existing units for community housing (sale or rental)
• production of community housing for sale
• production and maintenance of community housing for rent
• creation and maintenance of community housing through public/private partnerships
• provision of housing counseling services
• rehabilitation of existing buildings and structures for conversion to community housing for sale or rental

6. How will the Community Housing be kept affordable?

All community housing created by the Fund shall remain affordable for future generations by the placement of legally binding restrictions.

7. Who decides what the Community Housing Fund is used for?

• Southold Town has appointed a Community Housing Advisory Board consisting of representatives from the fields of: construction, real estate, banking, human services, and housing advocacy. In addition, there are specific representatives from Fisher’s Island and the Village of Greenport. The advisory board’s role is to review and make recommendations for the Town’s Housing Plan specifically related to Community Housing. 
• Ultimately the Housing Plan will be open for public comment and up for adoption by the Town Board.

8. How was the Community Housing Fund created?

• The creation of this Fund was enacted by a local law following the voters’ approval in a Town -wide mandatory referendum on the November 8th 2022 ballot. 
• The funds will start to be collected by Suffolk County beginning April 1, 2023.
• The Town Board needs to adopt the Town Housing Plan before expending any funds.

9. How can I share my opinion?

The Town Housing Plan is currently being drafted and will be open for public comment before adoption by the Town Board.

10. Where can I get further information?

For further information on the Peconic Bay Region Community Housing Act go to: https://www.nysenate.gov/legislation/bills/2021/A2633

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Conservation Advisory Committee

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1. NYS Dept of Environmental Conservation program

A NYS Dept of Environmental Conservation program: In 2019, Southold Town made a commitment to act by passing the Climate Smart Community pledge in 2019. There is a suite of actions that support local governments to take action to reduce greenhouse gas emissions and adapt to a changing climate. Read more about what you can do, whether you are a resident, a business, or local government.

Fact Sheet (ny.gov)

2. Town Code: Chapters 96, 111 and 275

Town Code: Chapters 96, 111 and 275 (each of  these chapters should be hyperlinked to the Chapter’s first page). The Town adopted Codes to protect our wetlands, bluffs, waters, residents, and businesses from impacts of living on lands surrounded on three sides by high energy waters (LI Sound, Peconic Bay, Atlantic Ocean). Prior to planning for land-use permits, please review these Codes to made sure your project is complying with the latest regulations.

3. Why Get Certified under the CSC Program?

• Reduce GHG (greenhouse gas) emissions
• Save taxpayer money
• Build a more resilient & attractive place to live
• Get organized and build capacity
• Better positioned for funding
• Recognition of leadership

4. Local Environmental Organizations

Interested in staying in the loop with local environmental groups?

Have a specific question regarding general information or applying for a permit that impacts waters or lands by waters?

Contact us for information.

5. The Bottom Line

Local government officials that implement Climate Smart Communities Certification can expect to:

• Develop a comprehensive environmental program
• Create a healthier, more vibrant community
• Reduce the carbon footprint 80 percent by 2050

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Emergency Preparedness

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1. What is the Office Emergency Management (OEM) responsible for?

The Town of Southold’s Office of Emergency Management is responsible for preparing the town and the public to manage activities before, during, and after the impact of a natural or man-made disaster. Our goal is to minimize the impact of incidents or disasters which potentially threaten the safety and welfare of our citizens. This requires a partnership amongst all levels of government, the private sector, volunteer and religious organizations, and the general public.

When a disaster strikes, the overall authority for directing emergency operations in the Town of Southold resides with the Town Supervisor/Emergency Preparedness Coordinator and the Chief of Police/Deputy Emergency Preparedness Coordinator.

2. How do I get information from the Town during a disaster?

Southold’s OEM uses the local media, local government channel 22 and the Town’s website to keep the public informed during an emergency. The public can also sign up to receive emergency notifications through the Town’s website Notify Me feature.

3. What type supplies should I keep on hand for emergency situations?

See link : Emergency Supplies KIt

4. What does shelter-in-place mean?

Sheltering in place means to take shelter where you are. Locations like your home, work, school or other safe places can be used to shelter in place. In many cases you are better off staying where you are rather than evacuating to another location. You should stay where you are if you are not in imminent danger from the event or its consequences.

5. How do I find the nearest shelter?

See link : Shelters

6. What can you expect at a shelter?

Shelters provide a refuge of last resort.  There will be very little privacy and conditions might be crowded. The Town of Southold does not provide food or water, so food will be very scarce. Depending on the shelter there may not be showers or bedding available. Based on this prepare accordingly by bringing your own supplies which includes your emergency supplies kit.

7. How do I help a family member, friend or neighbor who needs special assistance?

See link : Special needs assistance

8. What does evacuation mean?

During an emergency or disaster, individuals may be asked to leave their home or business during a natural or man-made disaster that possesses the potential to cause harm or even death to a given geographical population. Evacuations are usually temporarily but can depend on the severity of the disaster.

9. What if I'm told to evacuate?

The Town Supervisor may recommend or could even mandate that certain residents take steps to evacuate their homes to protect their health and welfare in the event of an approaching storm or other hazardous event. If an evacuation order were to be issued you should stay calm and do as directed. The Town will communicate evacuation orders and instructions through the local media, the Town’s website and by our Police and Fire Departments going door to door. Evacuees should plan their mode of transportation to the shelters.

If you must evacuate your home, because you live in an evacuation zone or you feel unsafe in your home, your first choice should be to stay with family or friends in a location outside the evacuation zone. This is where you will probably be most comfortable. Keep in mind that our shelters only provide emergency, short-term sheltering to the public. They do not provide adequate supplies of food, water and bedding, so individuals seeking shelter are encouraged to bring an Emergency Supplies Kit. An Emergency Supplies Kit could include items such as bottled water, snacks, prescription and emergency medication, extra clothing, pillows, blankets and other comfort items, hygiene supplies, and cash. See the Emergency Preparedness section of the Town’s website for more information.

10. What does a state of emergency mean?

See link : State of emergency

11. Where is Southold's Emergency Management Office located?

At Police Headquarters. 41405 RT 25 Peconic, NY

12. Is Emergency Management the same as 911?

No. Emergency Management is responsible for coordinating and managing the response to disasters and any other major emergencies. While 911 is the public's point of contact for public safety calls and emergency service requests.

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Historian

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1. Do you have records of births, deaths and marriages for the 17th, (1600’s), 18th, (1700’s) and 19th , (1800’s) centuries ?

The short answer is NO. The long answer is that it was not until 1881 that New York State passed a law mandating that all municipalities (towns and villages) begin keeping records of vital statistics (births, deaths and marriages).

2. Does this mean that I can find anyone who was born or died or was married after 1881 in Southold Town or Greenport Village?

Not really. First, the new law took a while to become institutionalized. That means it took a while for the municipalities to get organized. Second, not all births or marriages were recorded. Sometimes, a person who lived in Southold was born, died or got married somewhere else. There could be other reasons not to record such an event. Many death records were kept by undertakers and have been lost over time.

3. Does the historian’s office have records of births, deaths and marriages in the 20th (1900’s) or 21st (2000’s) centuries?

No, the responsibility of keeping the records of births, deaths or marriages belongs to the Town Clerk. New York State sets the price for a copy of a birth, death or marriage certificate. Elizabeth Neville is our Town Clerk. You can call her office at 631.765.1801. Or write to: Southold Town Clerk, Southold Town Hall, P.O. Box 1179, Southold, N.Y. 11971. Please give them as much information as you can. If you have reason to think the person you are interested in might have been born in Greenport, our only incorporated village, you should contact Village Hall at 236 Third Street , Greenport, N.Y. 11944 or call 631.477.2391 and ask for the Village Clerk’s office. Just as in Southold Town, the State of New York sets the rate for copies of records of vital statistics like births, deaths and marriages.

4. Does the historian’s office have records of land deeds?

No, deeds are registered (if they were registered at all) at the County Center in Riverhead. If you are online the Suffolk County Clerk has a good website. The Suffolk County Clerk is Judith A. Pascale. You can write to her at 310 Center Drive, Riverhead, N.Y. 11901 or call her office at 631.852.2000.

5. What else can I find at the Suffolk Clerk’s Office?

Wills are registered at the Clerk’s office in Riverhead, they have a map room, and an archivist, Sharon Pullen. There’s lot more, I’m only mentioning things that most people who contact me want to know.

6. Can I get information about houses from the historian’s office?

Sometimes. Not every old house in our town is on the SPLIA survey. That stands for the Society for the Preservation of Long Island Antiquities in Cold Spring Harbor. Southold Town paid for them to do a survey of old (about 100 years old or more) houses and historical sites in 1985-86. Many houses that were surveyed then have since been torn down as there is, as yet, no real protection for land-marked houses.

7. How can I make my research as easy as possible? 

I work part-time so please call first to make an appointment. My number is 631.765.1981 or you can even write a letter to Antonia Booth, Southold Town Historian at P.O. Box 1179, Southold, N.Y. 11971. Give me all the information you can. If you are already online you know how to reach me by email. I will do everything possible to help you.

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Justice Court

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1. How do I pay for a parking ticket online

The following link will allow you to pay your parking ticket online. Pay your parking ticket online ...

2. How do I pay a court fine set by Judge Eileen Powers

Click on this link and follow instructions. (Note: This does not apply to parking fines. See FAQ concerning parking fines.

Judge Elieen Powers

3. How do I pay a court fine set by Judge Dan Ross

Click on this link and follow instructions. (Note: This does not apply to parking fines. See FAQ concerning parking fines.

Judge Dan Ross

4. How do I pay a court fine set by Judge Louisa Evans

Click on this link and follow instructions. (Note: This does not apply to parking fines. See FAQ concerning parking fines. Judge Louisa Evans

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Land Preservation

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1. Who do I contact if I have questions concerning the Suffolk County Preservation Program or properties subject to a County Easement?

Please contact the Suffolk County Planning Department via e-mail: planning@suffolkcountyny.gov, telephone: (631) 853-5191.

http://www.suffolkcounty.gov/Departments/Planning.

2. Who pays the Two-Percent Real Estate Transfer Tax?

The Peconic Bay Region Community Preservation Fund (2% real estate transfer tax) is paid by the grantee. The grantee is the person who is purchasing the real property or an interest therein.

3. How do you calculate the 2% tax? (Peconic Bay Region Community Preservation Fund)

For unimproved property $75,000 is exempt, so if the purchase price is $200,000 you would deduct $75,000 and would pay 2% on the balance of $125,000. The amount of tax would be $2,500. For improved property $200,000 is exempt.

4. Where do you pay the 2% tax? (Peconic Bay Region Community Preservation Fund)

The 2% tax is paid to the Suffolk County Clerk’s Office, 310 Center Drive, Riverhead, NY 11901; when a new deed is filed transferring ownership.

5. Where can I find information regarding the Community Preservation Fund First-time Homebuyer Tax Exemption?

Click on the link below to get to the Housing Department webpage.

Housing Department

6. Where can I find a copy of the recorded Town of Southold Development Rights Easement?

This information can be found in the Land Preservation folder in Weblink.

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Police Department

Show All Answers

1. How do I get a copy of my incident or motor vehicle accident report?

The Records Department is open Monday through Friday from 8:00 am to 3:30 pm. If your name is listed on the report, you may obtain a copy by completing a records release form. If you need to pick up your report after our regularly scheduled business hours, please give our office a call at (631) 765-2600 and we can prepare the report for you in advance.

2. What is the Silver Alert Program?

The Southold Town Police department is now participating in Suffolk County Police Department’s Silver Alert program, which is a new initiative to help people who are suffering from dementia or Alzheimer’s disease.

The Silver Alert program offers an I.D. bracelet, free of charge, which is worn by the individual and contains a serial number inscription designed to identify the person who is missing so that he/she can be returned to the family member/caregiver.

To obtain a bracelet, Town residents may either stop at Headquarters and pick up a registration packet maintained in the Dispatch Center or click on the link below for the Suffolk County Police Department, go to Amber/Silver Alert, fill out the form online, attach a picture of the registrant, and return both via email.

Our Town residents registered in the Silver Alert Program will be entered into a Suffolk Countywide database and officers from throughout the county will have access to the database, through the S.C.P.D. Duty Officer, upon finding a registrant with his/her I.D. bracelet.

Suffolk County Police Department

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Recreation Department

Show All Answers

1. Am I entitled to permits if I am a seasonal renter?

Yes, you may purchase lessee permits. Please provide us with your lease and vehicle registration. (Photocopies are acceptable.)

2. What are the office hours for your main office

Our office is open from 8:00 a.m. to 4:00 p.m., Monday through Friday. Please call before stopping by in person to make sure someone is in the office as we have a small staff.

3. Where exactly is your office located?

The office of the Southold Town Recreation Department is located in the Southold Town Recreation Center at 970 Peconic Lane in Peconic. Here are local directions:
FROM POINTS WEST
Heading east on the Main Road (Route 25), you will go through the towns of Laurel, Mattituck, Cutchogue, and into Peconic. You will stay on Route 25 until you come to the Town of Peconic.
Look for the Southold Town Police Station on your left hand side. Make the next left hand turn (approximately 2/10 of a mile after the police station). This will be Peconic Lane. You will see Greenport Harbor Brewing Co. on the corner.
The Southold Town Recreation Center is located approximately 2/10 of a mile down Peconic Lane on the right hand side.
FROM POINTS EAST
Heading west on the Main Road (Route 25), you will go through the towns of Greenport, Southold, and into Peconic. You will stay on Route 25 until you come to the Town of Peconic.
 
Look for the Greenport Harbor Brewing Co. on the corner of Peconic Lane and Route 25 on your right hand side. You will make a right at this corner. (If you pass the Southold Town Police Station, you went too far).
The Southold Town Recreation Center is located approximately 2/10 of a mile down Peconic Lane on the right hand side.

4. How do I get program literature about the Department?

Program information is available on the Southold Recreation Department Registration Portal and at the recreation office at 970 Peconic Lane, Peconic NY 11958

Online Recreation Portal

5. Can I enroll my child in a class that they are too young for? How strict are ages enforced?

Children must meet the age requirement set for each program. Our instructors set the age that they feel comfortable teaching and we must strictly adhere to it.

6. How do I register a concern or a complaint?

You may register a concern by mail, e-mail (janetd@southoldtownny.gov) or by calling the Recreation Office at 631.765.5182. Compliments are welcome as well.

7. Can I register for a program online using my credit card?

Yes, using our Online Recreation Portal. Online Recreation Portal

8. Can I register for a program over the phone and pay later?

Sorry, we cannot hold spots in programs without payment. This causes too many problems with people forgetting to pay or changing their minds. Online Recreation Portal

9. What is the refund and registration policy? 

Registration is taken on a first come, first serve basis either in person at the recreation center in Peconic or by mail or online. Early registrations will not be processed until 4:00 p.m. on the first day of registration. Office hours are Monday - Friday, 8:00 a.m. - 4:00 p.m. Payment (either cash, check, Visa, MasterCard or Discover) is required at time of registration. Program fees will not be pro-rated. A $20 fee will be charged for any returned check. No refunds given less than two weeks prior to the start of the program. Full refunds awarded if program is canceled. No refunds given for bus trips unless a waiting list is available to provide a replacement. Participants are advised to have a complete physical prior to participating in activities that are strenuous. All participants take part in the Southold Town recreation programs at their own risk. The Town Southold Recreation Department assumes no responsibility for injuries suffered or sustained from risks inherent in participating in department sponsored programs or while using recreation program facilities. Adults are asked not to bring children to any recreation programs or activities. Children brought to adult classes interfere with other participants and the instructor. If you wait, you may be late. Please register early!

10. I don’t live in the Town of Southold, but would like to participate in one of your offerings. Is this possible?

Residents receive priority when registering for the recreation department programs and activities. We do allow non-residents to participate in our programs at a later date and for a slight additional fee. Registration dates and program fees for non-residents are listed in our quarterly brochures.

11. How do I forward an idea for a new activity that I’d like to see offered…or one that I would like to teach? 

Some of our most successful activities and programs have come from ideas by our residents. Please submit your program idea in writing to:    
TOWN OF SOUTHOLD
RECREATION DEPARTMENT
PO BOX 267
PECONIC NY 11958
 
If you would like to offer to teach a program, please fill out an instructor application located on our website and mail it in to us.  Or, if you prefer, please e-mail us at: janetd@southoldtownny.gov

12. Can I rent the Recreation Center for a birthday party, anniversary, graduation party or other personal events?

Sorry, the recreation center is not available for private parties. 

13. Does the Recreation Center have tables and/or chairs available for public use?

The only tables and chairs that the Recreation Department has are assigned to specific buildings or facilities. They may not be removed or reassigned on a temporary basis. An exception to this rule would be for non-profit or civic organizations that may need to borrow items for a specific event…town board approval may be required, so advance notice is essential.

14. My children are taking swimming lessons this year through the recreation department and I need directions to the beach?

Our swimming lessons take place at four bay beaches, directions to each of the beaches is as follows:  VETERAN’S BEACH - Off of Route 25 in Mattituck. Take Bay Avenue south (Speedway Gas Station is on the corner of Bay Avenue and Route 25). Take Bay Avenue to the end. Make a right onto Peconic Bay Boulevard. Beach entrance is on the left hand side. FOUNDER’S LANDING - Off of Route 25 in Southold, take Hobart Avenue south to the end. (Hobart Avenue is across from Revco Lighting, Main Road Beverage in on the corner of Hobart Avenue and Route 25). At the STOP sign, make a right. Entrance to beach is on the left hand side. 

15. What documentation do I need in order to obtain resident permits (stickers)?

We would need your vehicle registration or a copy of it. We must validate your license plate number. 

16. Where can I obtain a sticker to park at a town beach?

Beach parking permits are available online or at the Town Clerk’s Office. For additional information call 765-1800.

17. Where are the town beaches located?

The Town of Southold has six staffed beaches over the summer months:
 
GULL POND - GREENPORT
Take the North Road (Route 48) East to Greenport
Go through the blinking light and approximately 1/4 mile down make a right onto Manhanset Avenue.
Gull Pond is located at the end of this road. 
 
TOWN BEACH - SOUTHOLD
Town Beach is located on the North Road (Route 48) in Southold.
Beach is on the sound on the north side of Route 48.
 
KENNY’S - SOUTHOLD
Off of the North Road (Route 48), take Kenny’s Road north to end.
Kenny’s Road is near Future Machine Products on the north side of Route 48.
Kenny’s Beach is located at the end of Kenny’s Road.
 
McCABE’S - SOUTHOLD
Off of the North Road (Route 48), take Kenny’s Road north to end.
Kenny’s Road is near Future Machine Products on the north side of Route 48.
Make a right at the end of Kenny’s Road (North Sea Drive).
Approximately ½ mile down on the left hand side is McCabe’s Beach.
 
GOOSE CREEK - SOUTHOLD
Off of the Main Road in Southold (Route 25), take Oaklawn Avenue South.
Oaklawn Avenue is just west of Southold Town Hall.
Go over the bridge to stop sign.
Make a left at the stop sign - this is Pine Neck Road.
Take Pine Neck almost to the end and make a right on North Bayview Road.
North Bayview will curve to the left.
Go over a second bridge, Goose Creek is on left hand side of the road.
 
NEW SUFFOLK BEACH - NEW SUFFOLK
Off of the Main Road (Route 25) in Cutchogue, take New Suffolk Road south.
New Suffolk is just west of the 7-11 store in Cutchogue.
Head south on New Suffolk Road for approximately 1-½ miles.
At the traffic light, make a left (Main Street)
Take Main Street almost to the end. Make a right on 1st Street.
New Suffolk is at the end of 1st Street. Jackson Avenue.

18. I am a resident of the Town of Southold (Laurel – Orient)...does my Town of Southold beach sticker permit me to park at any of the park district beaches?

To be able to utilize the park district beaches, you must live within the boundaries of the specific park district. These beaches and parks do not come under Southold Town's jurisdiction. Permits may be obtained at the district beach when it is open for the season.
Park and Beaches

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Waste Management

Show All Answers

1. I just moved here and learned that the Town does not provide garbage collection. How do I dispose of my household garbage?

You may have your garbage picked up from your house by private carter or you may bring it yourself (“self-hauler”) to the Cutchogue Transfer Station. Whichever method you choose, regular kitchen garbage must be in “Town Garbage Bags”, i.e. , designated bags sold by the Town for a fee that covers the cost for disposing of the garbage they contain. Known as “pay as you throw”, this method promotes recycling, which is free, and keeps the cost of garbage disposal off the tax base. This allows residents the flexibility to determine for themselves how best to keep their waste disposal costs down. Bulky items, or waste that cannot be conveniently bagged (called “rubbish”), can also be collected by your carter (usually for a separate fee) or brought to the Transfer Station where the disposal cost is charged by weight at the vehicle scales. Waste Management Home Page

2. What’s the procedure for a “self-hauler” using the Transfer Station?

The Town does not provide curbside collection of garbage or recyclables.  Residents may arrange for collection with a private carter, but many avoid the cost of collection and bring their waste to the Transfer Station themselves.   The facility has a resident drop-off area where “self-haulers” deposit their waste and recyclables in designated bunkers.  There is a bunker for household garbage (in the Town yellow garbage bags), and bunkers for each category of recyclables, i.e., 1) mixed paper and cardboard; 2) mixed metal and plastic containers (#s 1 and 2 plastics ONLY); and 3) glass bottles.   Self-haulers must have a resident disposal permit on their vehicle (available from the Town Clerk’s office at Town Hall in Southold) OR pay a single entry fee of $5 per trip (not required for those dropping off recyclables only).  Those with bulky items that cannot be bagged, as well as construction debris and yard waste must go to the weigh scales where vehicles are weighed in, directed to the appropriate dumping area, then weighed out and charged fees based on the weight of the debris disposed.  Attendants and scale operators are available for assistance and instructions.  The Transfer Station is open 7:00 am – 5:00 pm 7 days a week (closed Holidays).

3. What are the disposal fees charged for waste brought to the Transfer Station?

See link below. Fees

4. What is the Town’s “yellow bag” garbage program all about?

It is a fee-type system that charges residents for trash disposal based on the amount of waste they throw away. Also called “pay-as-you-throw” it provides an incentive to recycle more thereby reducing the amount of waste disposed, and is becoming increasingly common around the country. Since Southold started “pay-as-you-throw” in 1993 the program is estimated to have saved the Town over $8,000,000 through avoided disposal costs (i.e., waste that was either recycled or not generated at all) and revenues from the sale of the additional recyclables that were generated.

5. Where can I buy “Town bags”?

The bags are available at many retailers in the Town. They can also be purchased at the Transfer Station (vending machine) and the Town Clerk’s office. See link below for locations. Fees and Locations

6. How do I dispose of paint and chemicals?

The Town holds four (4) free Household Hazardous Waste (HHW) days each year (click here for schedule) where residents can drop off most household hazardous items, including oil-based paint, chemicals, cleaners, pesticides, etc . Latex paint is not classified as a toxic chemical and should therefore be allowed to dry out and disposed of with normal trash. Hazardous Waste

7. I am moving and have unused household chemicals to dispose. What do I do?

Try to bring them to one of the four (4) HHW events the Town holds each year (click here for schedule). If you can’t, try asking a neighbor to bring them for you. Unfortunately the Town is not permitted to accept HHW for storage outside of the HHW events.

8. How do I get a residential disposal permit for my vehicle?

Residential disposal permits are sold at the Town Clerk’s office in Town Hall on Rt. 25 in Southold. Residential permits are issued every two (2) calendar years and are valid for the first year of issue through the end of the following year. See link below for additional information. Town Clerks Office

9. When are commercial disposal permits required and how do I get one?

Commercial disposal permits are required for those who want permits for vehicles to dispose of debris generated through business or commercial activity, or for any vehicle with a greater than one ton disposal capacity. They are valid for two (2) years from the date of issue. Fees

10. I don’t have a disposal sticker on my vehicle – can I still bring stuff to the transfer station?

Yes, residential vehicles without permits may still use the Cutchogue Transfer Station but will be charged a "single entry” fee if disposing of non-recyclable waste (i.e., garbage, rubbish, brush, etc.). Commercial vehicles are charged a single entry fee as well. The fees are charged for each entry. There is no entry fee charged for those disposing of recyclables only. See link below. Fees

11. My vehicle with the disposal permit is in the shop for repairs – do I have to pay the “single entry” fee if I use a substitute vehicle to bring my garbage to the Transfer Station?

No. Simply explain your situation to the attendant at the Transfer Station and for a limited time you will be allowed to dump without paying the fee.

12. I rented a U-Haul truck to bring a bunch of stuff for disposal. Will I be charged the single-entry fee for a commercial vehicle?

No, in the case of a resident using a rental truck, the residential single-entry fee applies (currently $5).

13. I need to borrow a friend’s pickup truck to haul a large piece of furniture to the Transfer Station, but it doesn’t have a disposal permit – can I use the permit for my vehicle for the truck?

No – disposal permits are issued for a specific vehicle and are not transferrable. The pickup truck will be charged the appropriate single entry fee.

14. How do I dispose of a freezer, de-humidifier, refrigerator, air-conditioner, or other refrigerant appliance?

Large appliances are accepted over the vehicle scales at the Cutchogue Transfer Station and deposited in a designated area. Refrigerant appliances cost a $20 fee, which covers the cost of removal of the refrigerant by a certified contractor (as required by federal law) prior to shipment to a recycler. Non-refrigerant appliances are accepted free of charge.

15. How do I dispose of electronic waste such as a TV, VCR, computer monitor, computer processor, laptop, cell phone, wiring, etc.?

Known as ‘e-waste’, electronic items are accepted free of charge at the Cutchogue Transfer Station. Under a state law passed in 2011, the cost for recycling e-waste is paid by electronics manufacturers doing business in New York State.

16. Where does the garbage accepted at the Transfer Station go?

Household and commercial garbage received at the Cutchogue Transfer Station is loaded into tractor-trailers and shipped to a waste-burning incinerator in Babylon. C&D (construction debris) is shipped to the Town of Brookhaven C&D landfill.

17. Where do the recyclables brought to the Transfer Station go?

Recyclables are loaded into tractor-trailers and shipped to private facilities on Long Island where they are sorted mechanically and shipped to end-use recyclers in the US and overseas.

18. How do I dispose of yard waste (i.e., brush and leaves)?

Yard waste is accepted at the Town’s yard waste compost facility in Cutchogue (same address as the Transfer Station). Leaves are accepted free of charge, but must be either loose or in bio-degradable paper leaf bags which are available at supermarkets and hardware stores throughout the Town. (If brought in plastic bags, the bags must be emptied. There are barrels at the compost site where you can leave the plastic bags for disposal, or you may take your bags back with you). Fees

19. What about free disposal of brush and branches?

Brush, from residential (i.e., non-commercial) sources is accepted free of charge during the two annual “Town Cleanups” (spring and fall), and the Highway Department collects brush from residents at the curb free of charge each spring. NOTE: Grass is NOT accepted at the compost site. If brought to the Transfer Station grass must be disposed of as garbage.

20. What happens to the yard waste disposed at the compost site?

The compost site has equipment to process all of the yard debris accepted there. The brush and tree debris is chopped up into woodchip mulch with an industrial wood waste grinder. The leaves are piled in rows and mixed periodically until they break down into compost that can be mixed with soil to provide organic nutrients for plants.

21. I want to cut back on chemical fertilizers on my lawn and gardens - is compost a good substitute?

Yes. Application of good quality compost can reduce or eliminate the need for chemical fertilizers and pesticides, a big plus when it comes to protecting our groundwater. The high quality organic nutrients in compost is, in effect, a fertilizer which promotes healthy plant growth with improved natural resistance to disease and pests.

22. How can I get compost or woodchip mulch from the compost site?

The compost site is open 7am – 5pm seven days a week, the same hours as the transfer station. Users proceed to the site after weigh in at the vehicle scales. After getting the compost/mulch (most residents shovel the material themselves into their own barrels or cans) they then weigh out. The Town will load users with trucks using the bucket loader on site if requested. (This service is available weekdays, Monday – Friday, ONLY)

23. How much does the compost and mulch cost?

See link below. Fees

24. Do residents get any compost or mulch for free?

Yes, Town residents are entitled to a total of 500 lbs free each year. Depending upon moisture content, this is roughly equivalent to about 4 garbage cans full of compost, 6 cans full of mulch. Quantities are tracked at the scale by vehicle license plate #. 

25. How do I dispose of grass?

If brought to the Transfer Station, grass must be disposed of as garbage. It can be in a Town Garbage Bag, or weighed at the vehicle scales and charged as “rubbish”.

26. Why isn’t grass accepted as yard waste at the compost facility?

In concentrated amounts, grass is often a source of strong, offensive odor to nearby residents. For this reason, the compost facility is prohibited by the New York State Department of Environmental Conservation (DEC) from accepting grass.

27. How do I dispose of tires? And what about the rims?

Tires, with or without rims, are accepted at the Transfer Station across the vehicle scales. See link below for fees. Fees

28. How do I dispose of used syringes (a.k.a. “sharps”)?

New York State law allows disposal of household sharps with household trash, however separate disposal through a medical facility is preferred if available.  Call your doctor, pharmacy, or clinic and ask if they accept properly-contained sharps for disposal. Effective July 1, 1995, hospitals and nursing homes were required to accept properly-contained home medical waste for disposal.

29. How are dead animals removed and disposed?

Dead animals on public roads are removed by the agency that has jurisdiction over the road. The Town Highway Department should be called for animals on Town roads (631-765-3140); the County Highway Department ( 631-852-4070) for animals on County Rt. 48 (“The North Road”); and the New York State Department of Transportation for animals on Rt. 25 (631-727-1731).

30. Does the Town offer a paper-shredding service?

Yes. A paper shredding event where residents can dispose of sensitive documents safely and securely and is normally held several times a year (click here for schedule) in the parking lot at the rear of the Recreation Center on Peconic Lane, in Peconic. This service is for SOUTHOLD TOWN residential (i.e., NON-commercial) generators ONLY. There is a five (5) box (legal size) maximum per vehicle. See link below.

Paper shredding

31. How do I dispose of used clothing and fabric?

There are bins for this purpose at the Transfer Station maintained by the Society of St. Vincent de Paul and by Big Brothers, Big Sisters of Long Island.

32. What can I do with items I no longer need but which I think are still useable and should not be thrown out?

There is a “Re-Use” center at the Transfer Station where items in useable condition may be left free of charge for others who may take them, also free of charge. The Center is open from 9am – 3pm every Friday, Saturday and Sunday (may be closed on some holiday weekends). Items left must be approved by the attendant in charge, and other rules apply.

33. How do I dispose of asbestos waste?

Asbestos waste must be handled by a licensed and permitted asbestos waste abatement contractor. See link below to the DEC website for procedures to be followed to dispose of asbestos. The Town Transfer Station does not accept asbestos waste. DEC website

34. How do I dispose of waste oil?

There is a waste oil tank at the Transfer Station available for disposal of residential (i.e., NOT commercial) sources of oil. Only oil is accepted. See link below. Waste Oil

35. How do I dispose of gasoline?

Gasoline can only be disposed of at an HHW drop off day (see link below for schedule). If you can’t come to an HHW event try a local garage, they may be willing to accept used gasoline. GASOLINE CAN NOT BE DEPOSITED IN THE WASTE OIL TANK. Schedule

36. How do I dispose of cooking oil?

Cooking oil should be disposed with your regular trash. IT CANNOT BE PLACED IN THE TRANSFER STATION’S WASTE OIL TANK.

37. I need a weight ticket for the Department of Motor Vehicles for a trailer I made – can I get that from the Transfer Station?

Yes, proceed to the scale house and ask the operator. You will receive a scale ticket with the weight. There is no charge.

38. I need to dispose of an old boat – can I get help to remove this from my trailer?

Due to liability concerns, Town equipment may not be used to remove loads from a private vehicle or trailer. Users should come prepared to unload their debris themselves.

39. Some tree limbs came down in my yard due to high wind – can I bring them to the compost site for free?

Fees for storm-generated debris can only be waived by the Town Board. This is usually done following severe storms with Town-wide impact putting at risk residents’ health and safety. Fees for debris from minor weather events are not waived.

40. Can I get wood for my stove from the compost site?

No. The Town facility is permitted for processing yard waste into compost only. State regulations prohibit general salvaging from the facility.

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Zoning Board of Appeals

Show All Answers

1. How much does an application cost?

That depends on the type of application being submitted. The fee schedule is posted on the ZBA’s website and may be found in the Southold Town Code. For questions please contact our office and we will be happy to assist you.

2. What happens after I submit my completed application to the ZBA?

Once an application is deemed complete by the office staff, it is scheduled for a public hearing, usually within four to six weeks from the completed filing. The ZBA office will contact you to confirm the date and time of your public hearing which will take place in the Meeting Hall of Southold Town Hall located at 53095 Main Road in Southold. Once calendared, our Department will provide further instructions and a copy of the official legal notice which we will publish in the local newspaper, a yellow sign for you to post on your property notifying the public of the date and time of your hearing, and an area map showing the surrounding lots near your property that will require a certified mail notice from you with a cover letter. Prior to the public hearing each Board of Appeals member will receive and review a copy of your application and will make a personal inspection of your property. If an interior inspection is required, our office will call to arrange a convenient time. During the hearing, you or your agent will be asked to present your case to the Board and answer Board members’ questions. You will also be given a chance to address any testimony or letters from objecting neighbors.

3. Why do I have to submit 9 copies of my completed application?

Prior to a public hearing, the ZBA office sends a copy of your application to relevant interdepartmental and outside agencies for their review and comments and provides personal copies to the ZBA’s legal counsel and to each of the five Members of the Board of Appeals.

4. Is it necessary to hire an expert to represent me?

In most cases, applicants can represent themselves. However, in the case of a use variance, waiver of lot merger, or very complex application, it is advisable to consult a land use specialist such as an attorney, architect, engineer or environmental consultant.

5. How long does it take for the Board of Appeals to make a decision and what happens after that?

Once a public hearing has been held and the application is closed, the Board has 62 days to render a decision. Most applications are decided at the next scheduled Special Meeting, which is usually two weeks after the public hearing. (The applicant may call the office the day after the Special Meeting to inquire about the results of the Board’s deliberations). Once a decision is rendered, a copy of the decision is sent to the applicant or agent. If it is an approval, the applicant then proceeds to the Building Department to obtain a building permit. If it is a denial, the applicant has the right to appeal to a higher court by filing an Article 78 within 30 days from the date the decision is filed with the Town Clerk’s office.